Job Openings

The Eliot School inspires lifelong learning in craftsmanship and creativity for all. Celebrating skills and imagination, we encourage our students to create using head, hands and heart. We believe everyone deserves access to excellent art education and the opportunity to make things by hand. Over 3,000 students learn from us each year: half in our schoolhouse, and half through our partnerships with Boston’s public schools, libraries, housing developments and community centers. 

The Eliot School is an Equal Opportunity employer and is committed to maintaining a diverse workplace that is welcoming to all.

Current Openings:

+ Registrar (30 hrs/wk)
+
Bookkeeper (P/T)
+ Visual Arts Teaching Assistant (P/T)
+ Woodworking Teaching Assistant (P/T)


REGISTRAR

Download a pdf here.

The Registrar acts as the school’s main liaison with students and faculty for In-House classes; s/he also keeps classrooms well stocked and organized, and maintains office supplies, machines and systems. The Registrar reports to the school’s Director. S/he supervises a part-time Assistant Registrar as well as occasional volunteers and paid assistants as needed. This is a part-time job at 30 hours/week, with a schedule to be negotiated.

Responsibilities:

Maintain a cordial, welcoming face to all as the public’s entrée to the Eliot School, while ensuring consistency with the organization’s mission, strategy, values, commitments and goals.

With regard to classes held at the Eliot School and offered to the public:

Act as the school’s main liaison with students (current and prospective).


     - Process all registrations including private lessons. Process refunds and receipts as needed. Keep track of payments, discounts, scholarships. Maintain waiting lists. Sell and manage gift certificates.
- Keep systems accurate, up to date and accessible, including database, paper records, Google calendar, website course listings.
- Protect all credit card numbers and other secure data.
- Answer queries about classes.
- Inform students of schedule changes (teacher absences, snow days, etc.).
- Participate in selected school events (Open Studios, fundraising events, etc.) to represent and promote the school to prospective students and the general public.
- Communicate with students about rules and needs regarding storage, space use and other issues.
- Handle complaints and praise from students and general public; communicate with Director and program staff where improvements can be made.

Act as liaison with teachers.
- Provide class rosters to teachers.
- Obtain supply lists from faculty and make them accessible to students on line and by other means.
- Make sure teachers have keys and emergency contact information.
- Organize substitute teachers when needed. When subs are not possible, handle refunds, make-up dates and other solutions.

Maintain database and other systems with accuracy, timeliness and efficiency.
- Keep database, website, Google Calendar and any other systems accurate and in sync. Keep information up to date when classes are added, filled, canceled or altered. Make sure website reflects when classes are open, canceled, closed or full.
- Stay informed on correct use of all database functions.
- Work with faculty, assistants and staff to keep classrooms and storage areas tidy, well organized, accessible and well stocked, with tools in working order. Communicate with faculty about issues of tidiness, safety, storage, etc. as needed. Communicate with Facilities Coordinator when repairs are needed.

Keep office running smoothly.
- Keep office supplies in stock.
- Act as liaison with tech support to keep all office systems and machines in good repair, including database, Internet, email, phones, copiers, etc.
- Schedule regular staff meetings.
- Coordinate staff to post work schedules, vacations and absences.

Skills:
- Good people skills.
- Ability to work both in a team and independently.
- Comfort with software including Word, Excel, FileMaker Pro, others as needed. You will use Google Calendar, Dropbox, a CMS for our website, a registration database, and other systems.
- Accurate and detail-oriented.
- Reliable.
- Fluent Spanish.

The Eliot School is an Equal Opportunity employer and is committed to maintaining a diverse workplace that is welcoming to all.

To apply:

Please send resume, cover letter and 3 references (no phone calls, please) to Abigail Norman: anorman@eliotschool.org

Deadline: Rolling, starting February 20, 2017, until position is filled.


Visual Arts Teaching Assistant (P/T) • Woodworking Teaching Assistant (P/T)

Ongoing
Download a pdf here.

These positions are for people who want to gain experience in urban public schools providing high quality hands-on learning experiences to mostly high-need students. Commitment varies from substitute positions to once-a-week classes or multiple classes per week, depending on the needs of current partners and aides' availability. We provide professional development opportunities throughout the year in classroom management, literacy, culturally relevant approaches, curriculum development, working with Special Education students and children who have experienced trauma, and other relevant themes.

Qualifications: Experience working with school-age children. Reliability. Good communication skills. Ability to travel to various Boston locations. Visual Arts TAs must have strong visual arts skills. Woodworking TAs must have some woodworking skills and interest in developing those skills. (We can provide some woodworking training.)

Wages: $15/hour

To apply:
Send resume, cover letter and three professional references to Verónica Ramírez Martell, School Partnership Program Coordinator: vramirezmartell@eliotschool.org with “Teaching Assistant Job” in the subject line. We hope for a September start date, but will accept applications on a rolling basis until all positions are filled; spaces occasionally open up during the school year. For job posting purposes, the deadline is listed as December 31, 2016. Please no phone calls.